Azira Photography

By Megan F A Horlock

Wedding Contract Terms and Conditions


Wedding Photography Contract Terms and Conditions 


In the following terms & conditions “the photographer” shall mean Megan F A Horlock trading as Azira Photography. “The clients” shall be those persons defined as bride and/or groom on the booking form. These terms & conditions cannot be varied in any way by the clients unless such conditions are expressly agreed by the photographer in writing. 


1. Copyright: 

The copyright Designs and Patents Acts assign the copyright of the images to the photographer. 

2. Display: 

The client(s) hereby allow(s) the photographer to display any photograph covered by this contract and to generally promote the business in advertising, brochures, magazine articles, websites, sample albums etc. 

3. License, Coverage and Reproduction: 

●  Photographs taken during the course of the event will be at the discretion of the photographer although every effort will be made to comply with the clients requirements.

●  The photographer shall be granted artistic license in relation to the poses photographed and the locations used. The photographer's judgement regarding these matters shall be deemed correct. 

●  The photographer shall endeavour to photograph all individuals as requested by the client(s) throughout the course of the day, but no responsibility will be taken by the photographer on the occasion individuals refusing being photographed, individuals not making themselves present for formals or for evening photos.

●  For a booking involving a church ceremony or at certain venues, the photographer's movements are sometimes restricted by the official in charge. The area from which the photographer is able to cover the ceremony may not be the photographer's choice and the photographer cannot accept responsibility for any obstructed view should this be the case.

●  Due to a variety of lighting conditions and the limitations of digital sensors, some colours may alter throughout a set of photographs.

●  Although all equipment is checked regularly and reasonable steps are taken to ensure backup equipment is available, the photographer will not be responsible for photographs that are not produced due to technical failure. 


4. Prices:

● All standard wedding collections and additional goods specified on the booking form are supplied at the prices ruling on the date of booking. Goods not specified on the booking form are supplied at the prices ruling at the time of receipt of the order. 

5. Payments: 

●  A non-refundable booking fee of £100.00 will confirm your booking, as well as full acceptance of the terms and conditions as published on the photographer's website. The booking fee will be deducted from the cost of the client's chosen package when calculating the final balance due.

●  Payment in full of the remaining balance will be due one week before the wedding day.

●  Additional goods ordered must be paid for in full at the time of ordering.

●  Titles to all goods remains with the photographer until paid for in full by the
client(s)

6. Force Majeure: 

● The photographer will endeavour to put the client(s) in touch with another photographer in the event they are unable to attend on the wedding date due to any cause beyond their reasonable control e.g. sudden illness, injury, victim of crime, acts of god. 

● In the event of cancellation by the photographer, or in the very unlikely event of total photographic failure, liability shall be limited to a full refund of any fees paid. 

7. Ownership: 

● All digital negatives (computer files) remain the property of the photographer. On occasion, the photographer may supply a copy of the edited digital negatives to the client(s) for their own non-commercial use. 

8. Cancellation Fees: 

●  If the client(s) should have to cancel a booking the following cancellation
fees will become due immediately upon said cancellation:

●  Cancellation from the booking date and more than three months to go until the wedding, the booking fee of £100.00.

●  Cancellation with less than three months to go until the wedding date, full price for the complete photographic coverage booked. Where no package has been specified on the booking form, it will be deemed that the client(s) have chosen a package to the value of £350.00. The client(s) are hereby advised to take out an appropriate insurance policy to cover any expenses incurred in the event of cancellation.

●  Where the photographer is able to re-book the date with an equivalent booking then the cancellation fee will be reduced to the booking fee. 

9. On The Day & Optional Evening Cover

● The photographer is the only authorised and official photographer for your wedding day. The latest the photographer will work to on any wedding day is 9pm. A hot meal for the photographer must be provided if evening coverage is requested. 


10. Personal Accident: 

  • Any directions issued to clients, their guests or employees during a photographic shoot are deemed to be at said persons own risk. The photographer cannot be held responsible for any personal accidents during a photographic shoot. 


11. Photos:

  • All edited wedding photos will be placed on a Usb stick and are posted to the customer via courier at no extra cost. It is then the clients responsibility to ensure photos are saved and backed up safely to another device.